Small Business Brief

Templates & Forms

Response to Warning Letter

Sample template that an employee may send after receiving a warning letter


Company Name
123 Your Street
Your City, ST 12345
(123) 456-7890
Email Address

4th September 20XX

Re: Appeal against written warning (DATE)

Dear (Name)

Please consider this letter as acknowledgement of my written warning and a formal appeal against this action for reasons of___________

I would like to challenge this decision for this warning because:

1) I believe the grounds for my warning were unfair

2) My manager requested a task which I was unable to adhere to

Your letter suggests that I have violated certain rules and regulations of the firm and I did not conduct myself in the manner expected of me. While I would agree that my response to the request made was a little hasty, I do feel the situation I was in was not considered.

With all due respect to the management and their observations I would like to discuss my written warning in person so I may better explain the circumstances and discuss the points I have raised.


(First, Last Name)

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