Letter Announcing Employee Leaving

This sample letter may be used as a first draft when announcing to company staff that an employee is leaving. In addition to notifying other employees, it is important to inform suppliers who have a relationship with the employee that they are leaving. When it is a key employee leaving, consider including testimonials and having a special after hours event to celebrate their accomplishiments and departure.

Letter

To: (EMAIL ADDRESSES)

Subject: Staff Resignation Letter

Dear Employees

It is with deep regret that I am announcing the resignation of (EMPLOYEE NAME) effective as of (DAY, MONTH, YEAR). (NAME) is leaving due to being offered another position in (HIS/HER) home town and has chosen to move there.

Since (NAME) joined our firm (HE/SHE) has been a valuable and well respected member of our team. As an employee of the (DEPARTMENT), (HE/SHE) was appreciated by (HIS/HER) co-workers. The work and contribution, including the extended hours of dedication are greatly honoured. We will miss (NAME) charm, professionalism, empathy and strength. We respect (HIS/HER) decision and wish (HIM/HER) all the best for (HIS/HER) future endeavours.

On behalf of everyone at (COMPANY NAME), please let us all wish (NAME) good luck for the future and bid (HIM/HER) a happy farewell. Please join us on (DAY, MONTH, YEAR) for a small party. I look forward to seeing you all at the party so you may give your thanks and wishes to a valuable co-worker.

Sincerely,

(First, Last Name)

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