Small Business Brief

Templates & Forms

Sample Rebuttal Letter for Performance Review

Being on the receiving end of a disappointing performance review is never easy, especially if you thought your work did not require improvement. In an ideal world you would breeze through your review with no surprises, however, busy and stressful working environments could mean there are many managers contributing to reviews and it is quite possible your superiors have been caught off guard and your review contains criticism you didn't forecast.

Your primary goal at this junction is not to react aggressively and before speaking with your employer, digest the review and use it as an opportunity to improve, remember, your review is not necessarily a first step to unemployment.

Sample Employee Evaluation Rebuttal Letter

Employee's Name
123 Your Street
Your City, ST 12345
(123) 456-7890
Email Address

4th September 20XX

Employer's Name
CEO, Company Name
123 Address St
Anytown, ST 12345

Review Title & Name of Reviewer

Dear (Employer's Name)

This letter is a formal response to the work performance evaluation you gave me on (DATE), I appreciate your valuable time and useful contribution and I am positive that your inputs will definitely help me improve in my position.

(Include a paragraph which broadly summarises you have made since the review, attach documents which contain point by point comments.)

During the past 12 months I agree that my sales figures have reduced compared to the previous 12 months, however, I was hospitalised for one month and then I had to undergo physio, in total I had leave for three months and this has not contributed to my performance. I feel it only fair that this is included in my performance review. Please find enclosed my reports from the hospital and doctor for this time period.

I feel I have worked very hard in the nine months remaining in the year but my review suggests otherwise. I would like my sales figures to be compared to the same nine months of the previous year and it will show how my performance has improved.

I would like to express that I enjoy the position I have within (NAME COMPANY) and I respect the products I am selling. I will continue to improve in my position and take on board any suggestions you can offer. I would like to respectfully request a meeting to discuss the situation and bring these matters to a satisfactory conclusion. Thank you for your attention to this matter.


Signature of Employee
Printed Name of Employee
List of enclosures:

Google Doc