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Old 26th December 2006, 02:49 AM   #1
DarkOne
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Default Check Printing

Hi, I have an employee who is working with me in the AP's section and he is in charge of printing Checks using invoices. What he basically do is that he get invoices after (Validation, Matching...etc) process and then he print check. To print Checks he is using Oracle by entering some data and the check is already printed through the Check Printing machine...

Now we have two problems?

While entering the data for the checks for example if a company have 5 invoices we only print one check for all the invoices. This means when entering the record in the Oracle if I entered the first two records and saved by mistake or anything happen I have to cancel the Check and redo everything I did... I mean what if I have 100 invoices for One company? and what if I by mistake something happened? I can't imagine going back to enter all the data again...

So any solutions for this? and new ideas for checks...

The other thing is that we are using a check printer, but I don't know I feel it's not advanced...

So what are good Checks printers that makes printing checks enjoyable and much easier???

Can anyone please give me the name of the best Laser Check Printing machine in the market, along with its benefits and disadvantages. Please as soon as possible

Thanks in advance

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Old 26th December 2006, 01:35 PM   #2
pete
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Can't tell you about Oracle, or how to set things up.

But, I can tell you you can use any printer for checks. You need nothing special. Laser would be better than inkjet, since inkjet ink may run if it gets wet. Not a big deal, but something to consider.

Any laser printer will do checks. Just buy the loose, one to a page checks and load them up. You can specify when ordering if you need them where they are stacked numerically from top to bottom, or bottom to top. This must match how your printer runs the checks through the printer. Do they go in face up, or face down.

If they go in face up you want them in numerical order from top to bottom when they are face up in a stack. If they go in the printer face down, you will need them reversed, so they print in order.

Of course, if you change printers from one type to another you can re-stack the checks, if necessary.

Here's where to get the checks -

http://giftboardservices.btobsource....ser/index.jsp?

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Old 27th December 2006, 04:30 PM   #3
Jennifer Thieme
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Default Try using A/P software

What is Oracle? It sounds like it's just for printing checks.

You may want to consider buying a software package that specifically handles all accounts payable transactions (in other words - entering and paying bills from your vendors). For example, in QuickBooks, you enter the bills from your vendors. Then, when it's time to pay the bills, you select the Pay Bills function, select the bills you want to pay, select the checking account, then print the checks. If there are multiple bills for one vendor, QB adds them all together and prints a single check for the total amount. It's very easy.

QuickBooks automatically saves each transaction when you click the Save button, so once you enter a bill from a vendor, you can rest assured that you will not have to enter it again.

Personally, I think the accounts payable section of QB is one of the best things about QB. It's VERY easy to use. Enter Bills - Pay Bills - Print Checks. As long as you enter the bills correctly (correct vendor name, correct invoice number, correct due date), it should go quite smoothly.

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Old 28th December 2006, 12:31 AM   #4
mapbooks4u
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Quote:
Originally Posted by Jennifer Thieme View Post
What is Oracle? It sounds like it's just for printing checks.

You may want to consider buying a software package that specifically handles all accounts payable transactions (in other words - entering and paying bills from your vendors). For example, in QuickBooks, you enter the bills from your vendors. Then, when it's time to pay the bills, you select the Pay Bills function, select the bills you want to pay, select the checking account, then print the checks. If there are multiple bills for one vendor, QB adds them all together and prints a single check for the total amount. It's very easy.

QuickBooks automatically saves each transaction when you click the Save button, so once you enter a bill from a vendor, you can rest assured that you will not have to enter it again.

Personally, I think the accounts payable section of QB is one of the best things about QB. It's VERY easy to use. Enter Bills - Pay Bills - Print Checks. As long as you enter the bills correctly (correct vendor name, correct invoice number, correct due date), it should go quite smoothly.
Hi Darkone,

I had read your other post as well as this one and I have to agree with Jennifer that I think QuickBooks, especially QuickBooks Pro, would be more suitable for you. If you make a mistake on the check, you go back into QBs and delete the check which makes the invoices you paid show open again in Pay Bills. If you made a mistake on an invoice, you go back into the invoice, fix it, save, and it is corrected in Pay Bills. You then check mark the invoices you want to pay, assign the check number and print again.

This program will keep track of inventory for you, you can email your invoices and you can set up to accept electronic payments if you choose. Reports are easily printed out about all areas of your bookkeeping that you need.

Diana

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