I am a small business owner in the Phoenix area. I have about 18 office PC's and we are pretty document heavy. There are several documents that at times need to be shared among employees but I find that instead of everyone sharing the one document my employees are recreating the document for their own use becasue they can't ever find the other one. Does anyone know of a solution to this problem that doesn't cost me an arm and a leg?

Any suggestions?

It really depends on whether your original copy is an electronic or paper copy. Perhaps on highly used files, you could have a sign-out sheet where someone can look to see who has the current paper copy before going ahead and hitting "print" (I do this with all my client folders). I've also found that creating pdf files keeps the people in my office from making multiple copies of a document. It looks a lot like a paper copy (as opposed to a spreadsheet that look much different on screen than it does printed), and is searchable as well.

hope this helps someone...

Stephanie